 Help Center
Frequently Asked Questions
All UAMS profiles were created using information from the SAP, PubMed, NIHRePORTER, TRACKS, and UAMS FacFacts (Faculty Facts) faculty database.
- Basic information such as your department, title, and picture is sourced using SAP
- Publication information is sourced using PubMed
- Grant information is sourced using NIHRePORTER, with TRACKS and FacFacts (faculty facts) as a supplement
All faculty UAMS members and post-doc researchers are listed in Profiles.
Anyone with an Internet connection can view the information in Profiles, but this access is read-only. Functions such as editing your profile require logging in to both the UAMS network and UAMS Profiles using your UAMS ID and password. Only people with profiles in the system (faculty) can access the editing features.
Most Profiles capabilities can be accessed without logging in. Login is only required if you want to edit your profile.
UAMS Profiles has been integrated into the UAMS network, so all you need to login is your UAMS ID and password.
To login to Profiles:
- Click on the Login to Profiles tab in the navigation bar at the top of the screen
- Login with your UAMS ID and password
- Once you login it should automatically direct you back to the main UAMS Profiles search page
- If you would like to view your personal profile, click the View My Profile tab in the navigation bar at the top of the screen
- If you would like to edit your personal profile, click the Edit My Profile tab in the navigation bar at the top of the screen. This will take you to the edit page for your profile
If you do not have a UAMS Profiles account you will not be able to log into Profiles, even if you do have a UAMS ID. Profiles accounts are limited to UAMS faculty and post-docs; other UAMS employees will not be able to login to Profiles.
Anyone can, however, still access most Profiles capabilities without logging in. For further assistance with this, please see
Who do I contact for more information or questions?
You can view your profile two ways. If you are not logged in, you can search for yourself using the search home page or left column search box. If you are logged in, you can search for yourself, or you can click the View My Profile link in the Navigation Menu at the left of the screen.
Profiles populates user pictures using SAP. Of the 3,900 active faculty at UAMS, roughly 700 did not have usable photos in SAP. You are welcome to upload your own photo if one was not automatically populated through SAP.
To add your own photo, sign in to Profiles, chose Edit My Profile and upload a picture in the edit picture section.
Profiles relies on SAP to populate its demographic data. Once a new faculty member/post-doc's appointment has been entered into SAP it will be added to Profiles via its next update. Profiles maintains a monthly refresh standard.
To edit your profile, click the Edit My Profile tab in the Navigation Menu. You might be prompted to login. The Edit Menu page lists all the types of content that can be included on your profile.
They are grouped into categories and listed in the same order as they appear when viewing your profile. Click any content type to view/edit the items.
Note: Some types of content are imported automatically from other systems and cannot be edited through Profiles and will appear with a "locked" icon. Biographical data such as affiliation, title, mailing address,
and email address are all locked as they are populated from your Human Resources record and maintained separately in that system.
Publications are added both automatically from PubMed and manually by faculty themselves. Profiles uses an algorithm that searches PubMed using author attributes to identify articles written by each person in the Profiles database.
Additionally, Profiles users can manually add publications not included in PubMed.
Unfortunately, there is no easy way to match articles in PubMed to the profiles on this website. The algorithm used to find articles from PubMed attempts to minimize the number of publications incorrectly added to a profile;
however, this method results in some missing publications as well as the addition of publications that may not be yours. Faculty with common names or whose articles were written at other institutions are most likely to have incomplete lists or inaccurate publications listed.
We encourage all faculty to login to the website and add any missing publications or remove incorrect ones.
External bibliography links must be entered using the FULL web address, including the protocols such as http:// or https:// . Edit your entry, making sure the entire web address has been copied over.
As a note, the web address will not be live on the Edit Page; it will only be live while viewing your researcher profile page.
Due to the way the ontological database is constructed, some keywords are stored in the system in shortened forms; this is most common with words that end in “y”. If the “Why?” links in a keyword search are not working, try your search again, but this time remove the “y” from the end of the keyword. For example, searching “literacy” results in non-working “Why?” links, but searching for “literac” results in functional links.
These are derived automatically from the PubMed articles listed with your profile. You cannot edit these directly, but you can improve these lists by keeping your publications up to date.
Please note that it takes up to 24 hours for the system to update your concepts, co-authors, and similar people after you have modified your publications.
Concept rankings and similar people lists are based on algorithms that weigh multiple factors, such as how many publications you have in a subject area compared to the total number of faculty who have published in that area.
Your feedback is essential to helping us refine these algorithms.
Email addresses are only displayed as live links when you are signed in and viewing profiles. For security purposes, we have turned this feature off for those viewing without signing in.
Making Profiles accessible across the internet is great for networking purposes, but it also opens up our information to spambots that have the ability to identify text email addresses.
To guard against this, all email addresses are displayed as images rather than text for those viewing without signing in.
The lists to the right of your screen are your Networks. These networks are populated automatically by the system and reflect people that share common traits such as research focus, article authorship, departments, etc.
Most networks are populated using a person's publication history.
- The Concepts Network is organized into and derived using a series of Medical Subject Headings (MeSH) terms used by the National Library of Medicine (NLM).
Terms that are present within a person's publications will appear under their Concepts Network. If you click the link to each concept, you can learn more about what each term means (the official NLM definition) and
see the history of its prevalence in the medical community.
- The Similar People Network is derived in much the same way and links people that have the MeSH terms in common.
- The Co-Authors Network is simply a list of authors each person has worked with on his or her listed publications.
- Department lists are determined automatically through other records and consist of people in each person's home department at UAMS.
Each profile has different information sections that can be displayed. By default, Profiles will display your basic data, your grant information, and your publications.
Optional information fields allow users to create overview statements, add information about awards and honors, detail past mentorships or teaching activities, etc. To access and enable these optional information fields,
sign in to your account, go to “Edit My Profile,” and choose which information categories you would like to be displayed. By default, if there is no information in these optional categories, they remain hidden.
To enable them, all users need to do is add the desired information in and hit save. This will update the main profile page to display the added information.
Yes, Profiles has a place for users to list accomplishments such as awards and honors. These fields are not default fields that automatically populate into user profiles.
To access these fields, sign in to your account, go to “Edit My Profile,” find the appropriate category, click to edit, and add your information. Once you save your edits, this will update the main profile page to display the added information.
Profiles operates with a monthly refresh standard.
Unfortunately there is no way to grant other people editing access; faculty members are responsible for the maintenance of their own profiles.
Profiles requires you to login with your UAMS username and password in order to edit your information, and it is against UAMS policy to give out your password.
Additionally, the system is not set up to allow proxy access to non-administrators. Individual faculty members will need to manage their own information.
If time management is a concern, we offer the suggestion of having someone else review your profile, make note of the information that needs to be edited or added,
and then pass this information on to you for the actual editing. While your time would still be required in making the edits, this would help save time with review and information gathering.
Additionally, Profiles administrators are always happy to help anyone with the technical side of the editing process (logging in, accessing different categories, troubleshooting).
You may have noticed that most of the information in your biographical header section is not accessible for you to edit. This information is not editable within the Profiles system; it must, instead, be fixed through SAP.
If you find errors in this information, please submit a TRI portal request detailing the changes, and we will gladly look into the best course of action for addressing your editing request. You can submit a portal request by visiting TRI’s Request Services Portal page.
Depending on the timing of the changes made in your SAP record, it may take up to three months for a change to show up on your Profile. Changes to SAP originate at the department level where they are added to
the larger SAP system. The larger SAP system sends data to Profiles once a month, which our database administrator uses to run updates on the information in your profiles.
Depending on when the department level updates the information, there may be a lag in when it reaches the main SAP data source and/or a lag in when it is passed on to the Profiles database administrator.
This process can take anywhere from a few days up to three months.
Profiles pulls its information from a variety of sources. The information it pulls in from SAP is ontologically linked to the Profiles search capabilities.
Making changes in the profiles system breaks that ontological linkage and damages the search capabilities of Profiles.
Changes made in the source data do not affect the ontological linkage and damage the search capabilities.
Therefore, it is important to make changes at the source (SAP) instead of inside of the profiles system.
The only system requirement for accessing Profiles is an Internet capable computer with a modern web browser. If you are using an older browser, you may experience some errors in functionality.
This service is made possible by the Profiles Research Networking Software, which was developed under the supervision of Griffin M Weber, M.D., Ph.D., with support from Grant Number 1 UL1 RR025758-01 to Harvard Catalyst:
The Harvard Clinical and Translational Science Center from the National Center for Research Resources and support from Harvard University and its affiliated academic healthcare centers.
Profiles is managed through a collaboration of the Translational Research Institute (TRI) and the Department of Biomedical Informatics.
For more information or questions, please contact TRI.
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